Executive Assistant and Office Admin at Westinghouse Electric Company (WEC)

General Job Function:
This position will provide day-to-day support to business leaders, and involved in the areas of commercial coordination, government affairs, customer relations, etc.

Duties and Responsibilities:

EA Support to Business: (70%)
- Assist business leaders in planning, logistics, conferences, accommodation and visits by internal/ external clients.
- Support Asia President in business development activities to meet the organization’s business objectives.
- Help maintain amicable relationships with customer personnel as point of contact for requests and in day-to-day communication, up to and including senior manager/vice-president/President levels.
- Understand customers’ requests and expectations in order to support their needs.
- Prepare weekly and monthly reports for Westinghouse Executive Management.
- Facilitate and take meeting minutes in both Chinese and English when needed.
- Support the expenses reimbursement for Asia President and key business leaders.
- Facility and Supply Chain Management: (10%)
- Coordinate with HQ Facility to implement facility policy, renew office lease, office renovation, company license update or renewal, liaise with local property management, car leasing company, manage office supplies, etc.

Expatriate Services: (5%)
- Where appropriate, coordinates with global mobility in providing relocation services to expatriates and their family members, including but not limited to the coordination of visa, logistics etc.

Admin management: (15%)
- Communicate with all stakeholders to establish and implement office admin policies and procedures.
- Handle office operation matters, including mobile phone bills, office safety, support IT equipment renewal.
- Other ad-hoc tasks/ assignments as delegated by Asia President, and China HR Manager.

Education: Bachelor degree in English, Secretary or Business Admin

Years of Experience: At least 8 years experience in a related administration position with international experience.

Skills and Competencies:
- Strong sense of responsibilities and nice personality, A good team player;
- Good communications skills in both delivering external and internal messages, and in influencing internal decision-making processes;
- Ability to Interface with senior management, other Westinghouse unit personnel, customer executives and high-ranking industry officials;
- Assertiveness while negotiating and executing large, complex projects that require cooperation of multiple organizations;
- Ability to participate in complex information sharing with internal and external customers, including delivery of presentation material;
- Excellent English proficient; Good at written, oral English and translation (on spot and written). Good computer skills, in particular in Microsoft office system; knowledge about web operation a plus.

For more details and/or to apply, go here:
https://careers.westinghousenuclear.com/job/Beijing-Executive-Assistant-and-Office-Admin/1340050900/