Executive Assistant for Climate (China and SSEA) at The Children's Investment Fund Foundation

Description
The Executive Assistant (EA) will provide comprehensive, proactive executive and administrative support to Climate Directors and the wider team in the China office. The position requires broad administrative and personal assistant skills and a high level of efficiency and proactivity.

The EA will act as the key point of contact for the Climate Directors in the China office, making decisions and recommendations where appropriate, to ensure the best use of time for internal and external meetings. The role holder will ensure a constant overview of both what is happening now and what is coming up and will anticipate and plan to make things as smooth as possible for the Directors and the team. The position is privy to confidential information that requires the highest level of confidentiality and judgment. This is an excellent opportunity for an organised professional with excellent communications skills, who wants to be part of an exciting, growing and mission driven organisation.

Role’s responsibilities
- Act as the central point of contact for Climate Directors in their relationships with external and internal partners, grantees, peer community and other key relationships.
- Complex diary management including ensuring that meetings planned are respectful of time differences across geographies
- Event planning; including internal team meetings and offsites and planning and co-ordination of high-level meetings, both internal and external.
- Arrange travel for Climate Directors and other members of the team as needed (this may be on a frequent basis). Manage visa requirements, and work with CIFF travel agents to organise flights, hotels, cars etc. Occasional organisation of group travel for the team.
- Undertake projects that support the Foundation’s agenda
- Support other members of the team, in the form of meeting set up; drafting, collating and distributing papers; meeting minutes; travel and trip preparation.
- Implement efficient systems and processes in order to track delivery of tasks and optimise allocation of resources.
- General administrative duties, including invoice processing, and management and support for central administrative tools for the team, such as Fluxx (our grant management system), budget, pipeline, portfolio and HR tools.
- Work as a team with other EAs and local office management to support smooth running of the office infrastructure, including assisting with high workloads and when there are absences.
- Work closely with the Operations Director and Business Manager (China & SSEA) to support the smooth running of administrative elements of daily operations in the Beijing office, including office procurement, vendor and property management (such as plant maintenance, cleaning services, property liaison, and office repairs), ensuring a safe, comfortable, and productive work environment.

For more details and/or to apply, go here:
https://apply.workable.com/ciff/j/A5BDD07D9D/