Secretarial/Office Management

About this role:
Wells Fargo is seeking a senior administrative assistant and office management support role, reporting to the APAC Administrative Manager, within the Corporate & Investment Banking (CIB) COO organization. The candidate will be responsible for meeting the administrative and office management needs of the Beijing Branch with the objective of providing efficient support to Wells Fargo employees of the entity.

In this role, you will:
- Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
- Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts
- Perform complex administrative, transactional, operational, or customer support tasks
- Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
- Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
- Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
- Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
- Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
- Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization
(Note: In addition to these functions employees are required to carry out such other duties as may reasonably be required.)

Required Qualifications:
- 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:
- 2+ years of experience in Administration or Business Management.
- Experience in supporting executive leaders with daily administrative tasks.
- Experience in effective event planning.
- Ability to apply independent thinking and foresight, with strong problem-solving skills.
- Ability to multi-task and prioritize and manage stakeholder expectations.
- Adaptable to change, able to work independently and proactively with minimal oversight.
- Able to use good judgement in confidential situations and proven experience interacting with senior management.
- Meticulous, organized, and detailed oriented.
- Excellent interpersonal and communication skills.
- Proficiency in MS Outlook, Word, Excel and PowerPoint.

For more details and/or to apply, go here:
https://www.wellsfargojobs.com/en/jobs/r-509821/senior-administrative-assistant-and-office-management-support/

General Job Function:
This position will provide day-to-day support to business leaders, and involved in the areas of commercial coordination, government affairs, customer relations, etc.

EA Support to Business: (70%)
- Assist business leaders in planning, logistics, conferences, accommodation and visits by internal/ external clients.
- Support Asia President in business development activities to meet the organization’s business objectives.
- Help maintain amicable relationships with customer personnel as point of contact for requests and in day-to-day communication, up to and including senior manager/vice-president/President levels.
- Understand customers’ requests and expectations in order to support their needs.
- Prepare weekly and monthly reports for Westinghouse Executive Management.
- Facilitate and take meeting minutes in both Chinese and English when needed.
- Support the expenses reimbursement for Asia President and key business leaders.

Facility and Supply Chain Management: (10%)
- Coordinate with HQ Facility to implement facility policy, renew office lease, office renovation, company license update or renewal, liaise with local property management, car leasing company, manage office supplies, etc.

Expatriate Services: (5%)
- Where appropriate, coordinates with global mobility in providing relocation services to expatriates and their family members, including but not limited to the coordination of visa, logistics etc.

Admin management: (15%)
- Communicate with all stakeholders to establish and implement office admin policies and procedures.
- Handle office operation matters, including mobile phone bills, office safety, support IT equipment renewal.
- Other ad-hoc tasks/ assignments as delegated by Asia President, and China HR Manager.

Education: Bachelor degree in English, Secretary or Business Admin

Years of Experience: At least 8 years experience in a related administration position with international experience.

Skills and Competencies:
- Strong sense of responsibilities and nice personality, A good team player;
- Good communications skills in both delivering external and internal messages, and in influencing internal decision-making processes;
- Ability to Interface with senior management, other Westinghouse unit personnel, customer executives and high-ranking industry officials;
- Assertiveness while negotiating and executing large, complex projects that require cooperation of multiple organizations;
- Ability to participate in complex information sharing with internal and external customers, including delivery of presentation material;
- Excellent English proficient; Good at written, oral English and translation (on spot and written). Good computer skills, in particular in Microsoft office system; knowledge about web operation a plus.

For more details and/or to apply, go here:
https://careers.westinghousenuclear.com/job/Beijing-Executive-Assistant-and-Office-Admin/1340050900/

Job Description
• Provide daily administrative support, such as calendar management, correspondence, and travel arrangements.
• Coordinate and support meetings, events, and executive visits, including reception and logistics.
• Collect, organize, and analyze data, prepare reports, and maintain records.
• Assist in some project tracking, follow-ups, and ensuring timely execution of action items.
• Liaise with internal teams and external partners on behalf of the executive.
• Support ad hoc tasks and special projects as required by the executive.

Qualifications
• Bachelor’s degree or above.
• Minimum 3 years of relevant work experience. Prior experience supporting executives is preferred.
• Fluency in Mandarin and English, both spoken and written.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Highly organized, with strong attention to detail and ability to manage multiple priorities.
• Self-motivated and proactive.
• Excellent communication and interpersonal skills.

Additional Details
This job has a full time weekly schedule.

Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locations
Agilent Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

To apply, go here:
https://agilent.wd5.myworkdayjobs.com/Agilent_Careers/job/China-Beijing/Executive-Assistant_4035235/

Minimum qualifications:
- Bachelor's degree or equivalent practical experience.
- 8 years of experience in facility management and service in facilities, hospitality, corporate services, property management or equivalent office management experience within an organization.
- Ability to communicate in Mandarin and English fluently to partner with local clients and region partners.

Preferred qualifications:
- Experience collaborating with other business units to meet company goals and standards.
- Experience developing and managing budgets (including capital budget justification) with excellent financial, agreement management, and purchasing skills.
- Ability to successfully manage resources and projects involving multiple stakeholders, vendors, staff, tight timelines, important organizational implications, and changing circumstances.
- Ability to be comfortably engaging and presenting in front of large crowds.
- Excellent leadership skills with the ability to influence at all levels and act with integrity in all business transactions.

About the job
Google operates on a global scale, but each office seeks to emulate the same Googley feel of our Mountain View, California home base. As a Workplace Service Program Manager, you build consistent, outstanding workplace experiences around the world. You design, implement and manage Google's service offerings. You're a great communicator who is comfortable taking on complex projects with multiple stakeholders. You believe that great isn't good enough. You bring an analytical mind to constantly improve the efficiency and efficacy of your projects, from building new workplace tools and applications to mergers and acquisitions. You get satisfaction from knowing your clients are happy, healthy and productive, and are excited about joining a fast-paced, collaborative team that is reinventing what a workplace can be.

As the Workplace Services Manager for our Beijing offices, you will be responsible for workplace services/facilities management operations, working in close collaboration with the Greater China team. You will build strong and trusted relationships with the businesses and executive leads, as well as collaborate with cross-functional partners such as real estate, security, safety, and food teams to create amazing environments and outcomes for our Googlers.

The Real Estate and Workplace Services (REWS) team creates inspiring spaces and innovative services that bring Google’s culture and values to life. We build and maintain all aspects of what keeps our Googley workspaces operating seamlessly across multiple cities and regions globally. We also manage the industry-leading services that help make Google a great place to work.

For more details and/or to apply, go here:
https://www.google.com/about/careers/applications/jobs/results/83367760347701958-workplace-services-manager/