Secretarial/Office Management

Job Description
• Provide daily administrative support, such as calendar management, correspondence, and travel arrangements.
• Coordinate and support meetings, events, and executive visits, including reception and logistics.
• Collect, organize, and analyze data, prepare reports, and maintain records.
• Assist in some project tracking, follow-ups, and ensuring timely execution of action items.
• Liaise with internal teams and external partners on behalf of the executive.
• Support ad hoc tasks and special projects as required by the executive.

Qualifications
• Bachelor’s degree or above.
• Minimum 3 years of relevant work experience. Prior experience supporting executives is preferred.
• Fluency in Mandarin and English, both spoken and written.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Highly organized, with strong attention to detail and ability to manage multiple priorities.
• Self-motivated and proactive.
• Excellent communication and interpersonal skills.

Additional Details
This job has a full time weekly schedule.

Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locations
Agilent Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

To apply, go here:
https://agilent.wd5.myworkdayjobs.com/Agilent_Careers/job/China-Beijing/Executive-Assistant_4035235/

General Job Function:
This position will provide day-to-day support to business leaders, and involved in the areas of commercial coordination, government affairs, customer relations, etc.

EA Support to Business: (70%)
- Assist business leaders in planning, logistics, conferences, accommodation and visits by internal/ external clients.
- Support Asia President in business development activities to meet the organization’s business objectives.
- Help maintain amicable relationships with customer personnel as point of contact for requests and in day-to-day communication, up to and including senior manager/vice-president/President levels.
- Understand customers’ requests and expectations in order to support their needs.
- Prepare weekly and monthly reports for Westinghouse Executive Management.
- Facilitate and take meeting minutes in both Chinese and English when needed.
- Support the expenses reimbursement for Asia President and key business leaders.

Facility and Supply Chain Management: (10%)
- Coordinate with HQ Facility to implement facility policy, renew office lease, office renovation, company license update or renewal, liaise with local property management, car leasing company, manage office supplies, etc.

Expatriate Services: (5%)
- Where appropriate, coordinates with global mobility in providing relocation services to expatriates and their family members, including but not limited to the coordination of visa, logistics etc.

Admin management: (15%)
- Communicate with all stakeholders to establish and implement office admin policies and procedures.
- Handle office operation matters, including mobile phone bills, office safety, support IT equipment renewal.
- Other ad-hoc tasks/ assignments as delegated by Asia President, and China HR Manager.

Education: Bachelor degree in English, Secretary or Business Admin

Years of Experience: At least 8 years experience in a related administration position with international experience.

Skills and Competencies:
- Strong sense of responsibilities and nice personality, A good team player;
- Good communications skills in both delivering external and internal messages, and in influencing internal decision-making processes;
- Ability to Interface with senior management, other Westinghouse unit personnel, customer executives and high-ranking industry officials;
- Assertiveness while negotiating and executing large, complex projects that require cooperation of multiple organizations;
- Ability to participate in complex information sharing with internal and external customers, including delivery of presentation material;
- Excellent English proficient; Good at written, oral English and translation (on spot and written). Good computer skills, in particular in Microsoft office system; knowledge about web operation a plus.

For more details and/or to apply, go here:
https://careers.westinghousenuclear.com/job/Beijing-Executive-Assistant-and-Office-Admin/1340050900/