Secretarial/Office Management

Overview
The Natural Resources Defense Council (NRDC) is an international nonprofit environmental organization with more than 3 million members and online supporters. Since 1970, our lawyers, scientists, and other environmental specialists have worked to protect the world's natural resources, public health, and the environment. For over two decades, the NRDC has worked in China as a thought leader and trusted adviser to our partners. With a highly effective team of more than 40 members based in our Beijing office, we have worked hard at both the national and local levels to support the development and implementation of innovative laws, policies, technologies, and market tools that curb pollution and accelerate China' s transition to a clean, low-carbon economy. NRDC's Beijing Representative Office is registered in Beijing in accordance with applicable laws.

NRDC is seeking a Sr. Administrative Coordinator/Adminstrative Coordinator to work with the China team in our Beijing office.

Position Summary
The Sr. Administrative Coordinator/Administrative Coordinator will report directly to the Operations Director, as well as receive guidance from HR Manager and work closely with the US Workplace Strategy team. The successful candidate will help foster an organizational culture that reflects our commitment to environmental responsibility—ensuring not only operational excellence but also the integration of sustainability into our daily practices.

Responsibilities
- Assist in managing the day-to-day operations of the office, including security, insurance, cleaning, floral arrangement, and other administrative tasks.
- Promote and implement NRDC's sustainable operations practices, such as reducing waste, managing recycling program, and following non-toxic materials purchasing guidelines.
- Coordinate office layout, meeting room setup, and maintenance of shared areas to ensure a productive work environment.
- Act as a liaison with the property management, addressing facility issues and managing building-related communications.
- Assist with lease negotiations and coordinate office relocations when necessary.
- Handle the procurement of office supplies, subscriptions, and sustainable materials in accordance with NRDC’s green purchasing guidelines.
- Coordinate with office service vendors regarding contracts, service interruptions, and maintenance scheduling.
- Research and evaluate potential vendors to ensure high-quality service and cost-effectiveness.
- Assist in tracking and reconciliating office-related expenses, and support the preparation of expense reports.
- Help manage inventory and fixed assets across the office.
- Coordinate with the travel agent on matters related to bookings, payments, and travel policy updates.

For more details and/or to apply, go here:
https://careers-nrdc.icims.com/jobs/5822/job

Target Start Date: 2025-10-01

Terms of Reference

1. General Background
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The UN Refugee Agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. UNHCR has helped millions of people to restart their lives. They include asylum seekers, refugees, returnees, stateless people and internally displaced persons. Its interventions in the areas of protection, shelter, health and education have been crucial, healing broken pasts and building brighter futures.

The UNHCR Office in China was established in 1979. Although China has been party to the 1951 Convention and 1967 Protocol since 1982, it has no law comprehensively governing asylum. In the absence of national refugee legislation, UNHCR continues to register asylum seekers, conducts individual refugee status determination under its mandate, seeks durable solutions for refugees, and provides direct assistance to the refugee population in mainland China. UNHCR works with the Government authorities to build domestic capacity and will continue working with all stakeholders in China to ensure refugees and asylum-seekers receive adequate protection and assistance.

Under the guidance and supervision of the Head of Management Support Unit, the Senior Management Support Assistant provides quality administrative support across multiple functional areas to country office, including administration, finance and procurement in compliance with the regulatory framework of UNHCR as well as relevant accountability frameworks. S/he takes a client-orientated and results-focused approach to assist operation to fulfill its mandatory and delivery the service in effective and efficient way.

This position is an Individual Contractor contracting through UNOPS. The agreement is issued and renewable by calendar year.

2. Purpose and Scope of Assignment

Administrative Support including procurement
- Assist day-to-day administrative matters. Maintain tracking tools and shared documentation systems for operational and administrative tasks.
- As Fleet Management Focal Point, check vehicle log and reconcile fuel record on monthly basis and ensure availability of all requirement documents including vehicle insurance, driving permit, etc.

For more details and/or to apply, go here:
https://unhcr.wd3.myworkdayjobs.com/en-US/External/job/Beijing-China/Senior-Management-Support-Assistant_JR2560120-1

At ISB, We All Belong:
ISB is dedicated to fostering a diverse, equitable, and inclusive environment where all individuals feel they belong, are seen, valued, and heard. We embrace diversity as a source of strength and are enriched through our differences. We are committed to equitable treatment for all, regardless of gender, race, ethnicity, religion, background, identity, orientation, or ability.

We seek employees who are committed to cultivating a sense of belonging, ensuring that everyone at ISB feels safe, respected, and treated fairly.

Our Mission:
We are an inspiring international community in Beijing where thinkers and leaders find their place in the world and serve others. So that learning is at its best, we build strong relationships and set high expectations together. We are committed to challenging and joyful learning with the freedom to explore.

JOB GOAL/PURPOSE
The role of this position is to support the development, implementation, risk management and ongoing operations of the Experiential and Service Learning projects under the supervision of Head of Experiential Learning as guided by ISB mission and strategic initiatives.

DUTIES/RESPONSIBILITIES:
- Provide general administrative and logistical support for Head of Experiential Learning and the Experiential and Service Learning Office (ESLO)
- Manage the contracts/agreements, flight/train/bus/car booking, hotel arrangements, other travel arrangements, set-up arrangements and payments, etc. for projects occurring on-campus and off-campus
- Assist and support that enrich or extend the ISB student experience (for example, Visiting Expert(s), Visiting School(s), Global Ambassador Programs) as needed
- Collaborate with divisional teachers, offices and external contacts in supporting Experiential and Service Learning projects
- Collaborate with ISB Security staff, external program and service providers in support of ISB’s Risk Assessment and Management System
- Communicate with divisional offices and communication, etc. to ensure stakeholder clarity around Experiential and Service Learning experiences
- Gather Experiential and Service Learning data; assist in measuring the implementation & success of project(s), contribute information and present/report as needed
- Assist in documentation and maintenance of digital resources and databases with guidance and direction from the Head of Experiential Learning
- Assist and manage logistical arrangements for ISB school-wide curriculum focused events in support of student programs
- Provide Chinese translation and language services as required
- Perform other duties as required in support of ISB programs

Experience and Skills
- Project management experiences and excellent logistical & organizational skills
- Skill with tracking budget expenses and maintaining databases

For more details and/or to apply, go here:
https://recruit.hirebridge.com/v/goto/?c=dmrwef

OVERVIEW
CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We’ve continually refined, transformed and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.

STR is the global leader in hospitality data benchmarking, analytics and marketplace insights for the global hospitality industry. STR delivers data that is confidential, accurate and actionable to empower our clients to strategize and compete in their markets.

Learn more about STR: https://str.com/about

ROLE DESCRIPTION
Ensuring that STR maintains its position as the market leader in global hotel benchmarking, you will be responsible for sustaining and driving the growth of hotel participants and wider industry clients from the agreed strategy for the region. You will own the full sales cycle – prospecting, lead qualification and nurturing, closing the sale, onboarding, training and subscription renewal. This role offers a variety of daily tasks, which help us to give our clients an effective and efficient service whilst protecting our data integrity and quality.

You will be responsible for supporting and building relationships with clients. As you will be in regular contact with clients (both external and internal) strong written and oral communication and interpersonal skills are required. You will be an expert for your region, providing valuable insights to clients that build their knowledge of benchmarking and the value derived from STR’s solutions.

Being highly organized and having attention to detail is essential in supporting the regional team to facilitate varied engagement activities with existing and prospective accommodation and industry clients. To be successful you will need to be confident in dealing with numbers and have a strong eye for detail, an understanding of hotel performance statistics is essential.

For more details and/or to apply, go here:
https://costar.wd1.myworkdayjobs.com/en-US/CoStarCareers/job/Beijing---STR/Administrative-Assistant--North-Asia--STR---Beijing_R36752

To Apply: Please send a cover letter and resume to ford-beijing@fordfoundation.org before the closing date of September 12th, 2025

ABOUT THE OPPORTUNITY
The Ford Foundation is an independent, non-profit grant-making organization working to address inequality. It has supported visionaries on the frontlines of social change worldwide, guided by its mission reduce poverty and injustice, promote international cooperation, and advance human achievement. With headquarters in New York, the foundation has 10 regional offices across Africa, Asia, Latin America, and the Middle East, including China. (https://www.fordfoundation.org/our-work-around-the-world/china/)

The Ford Foundation China Office is seeking an Operations Assistant (OA) to support the day-to-day functions of the office. This role works closely with the Operations Director and involves a range of operational responsibilities, including, but not limited to general operations, accounting processes and documentation, logistics and vendor relations, office maintenance, event management, technical support, office records and files archiving, receptionist duties. This position reports to the Operations Director.

The ideal candidate is someone with a proven record of success in a multi-faceted, multitasking environment, understanding of and sensitivity to diverse cultural norms and practices. They are excellent team players as well as independent contributors with sharp attention to details, discretion in confidential matters, and ability to work well under pressure.

The foundation offers a hybrid work model, flexible work arrangements, a dedicated budget for professional development of staff, family, and caregiver support, generous time off, as well as affordable and comprehensive benefits.

HOW YOU WILL CONTRIBUTE

Compliance/Human Resources/Office support as needed)
- Providing support for government and internal staff related reporting requirements
- Ensuring internal compliance with the foundation policies and procedures
- Facility-related compliance issues (fire, health and safety, etc.)
- Assisting in compliance with regulations related to office’s legal status in country
- Maintaining immigration files for staff
- Assisting the Operations Director in staff recruitment procedures and staff onboarding and offboarding
- Maintaining employee files and contracts, ensuring accuracy and confidentiality
- Assisting in generating reports of time and attendance for staff and maintaining attendance records if outside of employee information system
- Managing any other tasks or responsibilities may be assigned by the Operations Director

For more details and/or to apply, go here:
https://fordfoundation.wd1.myworkdayjobs.com/en-US/FordFoundationCareerPage/job/China---Beijing/Operations-Assistant---China_R1224

The International Council on Clean Transportation (ICCT) seeks a highly motivated and detail-oriented Operations Coordinator to join our Beijing office. This full-time temporary position, reporting to the Senior Operations Manager, will support the day-to-day operations of the office, ensuring efficient workflows and fostering a positive and inclusive work environment. The position will conclude on December 31, 2025.

The Operations Coordinator will work closely with the Senior Operations Manager and collaborate with the Senior Operations Coordinator to coordinate internal and external events, travel and logistics, vendor and partner engagement, and general office management. This role may also provide local support in areas such as IT, finance, development, and compliance.

You will
- Organize and coordinate meetings, workshops, webinars, and other internal or external events.
- Support the planning and execution of office-wide events that foster team engagement and promote a positive office culture.
- Collaborate with the Senior Operations Manager to strengthen internal culture by serving as a point of contact for staff and coordinating team-building activities.
- Assist in overseeing the daily operations of the Beijing office, including liaising with building management, managing office supplies procurement and inventory, and coordinating visitor and vendor engagement.
- Coordinate with the local IT service team to maintain the office’s technology infrastructure.
- Provide administrative support to the finance team, including reviewing monthly reimbursements and
assisting with other finance-related tasks as needed.
- Contribute to special projects and ad-hoc tasks as assigned.
- May provide scheduling and clerical support to one or more Directors.
- May assist with legal and entity compliance matters as needed.

You have
- Bachelor’s degree or higher in business administration, sustainability, international development, public relations, or a related field.
- Approximately 1–3 years of professional experience in event coordination, administration, or related communications roles, preferably in an international or cross-cultural work environment.

Benefits
The ICCT Beijing office is located in the central business district (CBD) of Beijing, offering a prime location with convenient transportation. The office provides a comfortable working environment, including individual workstations, advanced office equipment, and laptops. The team culture is open, inclusive, and equitable, with support for flexible remote work arrangements.

This is a full-time position based primarily in the ICCT Beijing Representative Office. We offer a competitive benefits package, including supplemental medical insurance, paid annual leave, a flexible remote work policy, transportation allowance, and more.

For more details and/or to apply, go here:
https://icct.bamboohr.com/careers/322

Main responsibilities:

HR operation Assistant
- Provide support for staff recruitment, working as HR system “Workday” operator of UMP China.
- facilitate new employee onboarding procedure.
- facilitate the completion of probation evaluation and contract renewal evaluation procedure.
- facilitate employee departure procedure and draft resignation letter.
- First filter to respond our employees on general HR enquiries, including pay slips, certificate of employment, letter, medical insurance etc.
- Update employee leave calendar and telephone directory

Business Operation
- Universal Production Music BU agreements/certificates and documents sealing and tracking.
- Support Universal Production Music business team for administration works.

Office operation Assistant
- Office supplies procurement and management.
- Organize or support office events (including townhall meeting, plan meetings, other office events…).
Office daily operation support (including office building management office and facilities coordination).
- PO creation for related corporate procurement and payment preparation.

Assistant to GM
- Provide travel and reimbursement support.
- Support GM on operation projects execution (including 3rd party coordination and documentation).
- Coordinate and Pre-plan for GM’s meeting schedules.

Requirements:
- A Bachelor’s degree in HR management or Administration.
- Minimum of 2 years’ work experience in MNC, Personal Assistant or Office admin experience is a plus.
- Strong communication and organizational skills
- People/Interpersonal Skills, high ownership.
- Attention to details, ability to work independently
- Communication in English
- Solid PC skill in Microsoft PowerPoint, Word and Excel

To apply, go here:
https://umusic.wd5.myworkdayjobs.com/en-US/UMGAW/job/Beijing-China/Business---Operation-Assistant_UMG-22316-1

Use Your Power for Purpose
A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.

What You Will Achieve

In this role, you will:
- Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
- Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
- Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
- Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
- Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
- Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
- Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
- Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
- Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.

Here Is What You Need (Minimum Requirements)
- High School Diploma or GED with at least 6 years of experience
- Demonstrated planning and organizing skills
- Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
- Excellent attention to detail and interpersonal skills
- Ability to work with confidential documents and information
- Strong communication and collaboration skills
- Ability to carry out all office functions proficiently and complete quality work on a timely basis

Bonus Points If You Have (Preferred Requirements)
- Prior experience as an Administrative Assistant supporting executive leadership in a global organization
- Knowledge of the pharmaceutical industry and healthcare environment
- Experience in training others and providing guidance to the team

For more details and/or to apply, go here:
https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/China---Beijing---Beijing/GM-Admin-Assistant_4939917