Secretarial/Office Management

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder led, profitable and growing. We are hiring Beijing Office Administrators with excellent English to help take responsibility for the success of our Beijing office and hardware certification lab.

Our office administrators are part of our global business services team which covers business services, travel and logistics, events, expense management and administration. We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.

What your day will look like
- Create a professional, positive and welcoming environment for colleagues and guests
- Proactive management of front-of-house, meeting rooms and desk space
- Clerical, administrative and logistical tasks such as ordering supplies, office equipment, and processing invoices
- Creating and maintaining relationships with internal and external stakeholders
- Cross team collaboration across the company

What we are looking for
- Excellent academics
- Excellent spoken and written English skills
- Responsible and accountable
- Self-awareness and thoughtfulness
- Ability to travel up to twice a year for company events of up to two weeks duration
- Ability to grasp our existing technical systems and suggest improvements
- Strong problem-solving skills with attention to detail
- Excellent communication and interpersonal skills
- Adaptability in a fast-paced, ever-changing environment

What we offer you
We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals.

For more details and/or to apply, go here:
https://canonical.com/careers/7267406

General Job Function:
This position will provide day-to-day support to business leaders, and involved in the areas of commercial coordination, government affairs, customer relations, etc.

Duties and Responsibilities:

EA Support to Business: (70%)
- Assist business leaders in planning, logistics, conferences, accommodation and visits by internal/ external clients.
- Support Asia President in business development activities to meet the organization’s business objectives.
- Help maintain amicable relationships with customer personnel as point of contact for requests and in day-to-day communication, up to and including senior manager/vice-president/President levels.
- Understand customers’ requests and expectations in order to support their needs.
- Prepare weekly and monthly reports for Westinghouse Executive Management.
- Facilitate and take meeting minutes in both Chinese and English when needed.
- Support the expenses reimbursement for Asia President and key business leaders.
- Facility and Supply Chain Management: (10%)
- Coordinate with HQ Facility to implement facility policy, renew office lease, office renovation, company license update or renewal, liaise with local property management, car leasing company, manage office supplies, etc.

Expatriate Services: (5%)
- Where appropriate, coordinates with global mobility in providing relocation services to expatriates and their family members, including but not limited to the coordination of visa, logistics etc.

Admin management: (15%)
- Communicate with all stakeholders to establish and implement office admin policies and procedures.
- Handle office operation matters, including mobile phone bills, office safety, support IT equipment renewal.
- Other ad-hoc tasks/ assignments as delegated by Asia President, and China HR Manager.

Education: Bachelor degree in English, Secretary or Business Admin

Years of Experience: At least 8 years experience in a related administration position with international experience.

Skills and Competencies:
- Strong sense of responsibilities and nice personality, A good team player;
- Good communications skills in both delivering external and internal messages, and in influencing internal decision-making processes;
- Ability to Interface with senior management, other Westinghouse unit personnel, customer executives and high-ranking industry officials;
- Assertiveness while negotiating and executing large, complex projects that require cooperation of multiple organizations;
- Ability to participate in complex information sharing with internal and external customers, including delivery of presentation material;
- Excellent English proficient; Good at written, oral English and translation (on spot and written). Good computer skills, in particular in Microsoft office system; knowledge about web operation a plus.

For more details and/or to apply, go here:
https://careers.westinghousenuclear.com/job/Beijing-Executive-Assistant-and-Office-Admin/1340050900/

The opportunity
Hitachi Energy Service is a trusted lifecycle partner, providing customers with secure, sustainable, and innovative service solutions, globally.
Our Service offerings empower customers & partners to holistically manage the asset lifecycle—from start-of-life (e.g., Install & Commission), through services designed to strengthen operational-life (e.g., Upgrade, Repair & Extend), to end-of-life activities (e.g., Replace & Decommission).

How you’ll make an impact
1. You will assist in planning, coordinating, and implementing HR projects also help in managing internal and external HR communications.
2. You will maintain and update HR records and databases also support the recruitment process by scheduling interviews and managing candidate communications.
3. You will assist in the onboarding process for new employees and perform general administrative duties such as filing, data entry, and document preparation.
4. You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
5. Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background
1. You hold a bachelor's degree or higher in Human Resources, Business Administration, or a related field.
2. Ability to communicate effectively in English and the local language.
3. Strong ability to organize tasks and manage time efficiently.
4. High attention to detail in managing data and documents.
5. Ability to work collaboratively with HR team members.
6. Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
7. Willingness to learn and adapt to new tasks and challenges.

More about us
Are you ready for an exciting new challenge? Does the above description sound like you? Welcome  Our selection process is continuous, and the position may be closed before the advertisement expires. So, if you are interested – don’t delay, apply today!  All other questions can be directed to Talent Acquisition Partner: Rebecca Chen, WeChat: rebeccachen2000.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

For more details and/or to apply, go here:
https://hitachi.wd1.myworkdayjobs.com/en-US/hitachi/job/Beijing-China/Admin_R0116207

Description
Admin & Support; Administrative Support; Diary & Travel Management; Reporting & Presentation Preparation

Education: Secondary education or equivalent
Experience: Four (4) years of work experience in secretarial or administrative field

FedEx was built on a philosophy that puts people first, one we take seriously. We are an equal opportunity/affirmative action employer and we are committed to a diverse, equitable, and inclusive workforce in which we enforce fair treatment, and provide growth opportunities for everyone.

All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, genetics, religion, gender, marital status, pregnancy (including childbirth or a related medical condition), physical or mental disability, or any other characteristic protected by applicable laws, regulations, and ordinances.

Our Company
FedEx is one of the world's largest express transportation companies and has consistently been selected as one of the top 10 World’s Most Admired Companies by "Fortune" magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.

Our Philosophy
The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy, or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well-being, and value their contributions to the company.

Our Culture
Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions, and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970’s. While other companies can copy our systems, infrastructure, and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today’s global marketplace.

To apply, go here:
https://careers.fedex.com/executive-assistant/job/39758CBF0ACF4BFC35AF1BD25872A36F

About this role:
Wells Fargo is seeking a senior administrative assistant and office management support role, reporting to the APAC Administrative Manager, within the Corporate & Investment Banking (CIB) COO organization. The candidate will be responsible for meeting the administrative and office management needs of the Beijing Branch with the objective of providing efficient support to Wells Fargo employees of the entity.

In this role, you will:
- Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
- Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts
- Perform complex administrative, transactional, operational, or customer support tasks
- Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
- Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
- Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
- Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
- Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
- Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization
(Note: In addition to these functions employees are required to carry out such other duties as may reasonably be required.)

Required Qualifications:
- 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:
- 2+ years of experience in Administration or Business Management.
- Experience in supporting executive leaders with daily administrative tasks.
- Experience in effective event planning.
- Ability to apply independent thinking and foresight, with strong problem-solving skills.
- Ability to multi-task and prioritize and manage stakeholder expectations.
- Adaptable to change, able to work independently and proactively with minimal oversight.
- Able to use good judgement in confidential situations and proven experience interacting with senior management.
- Meticulous, organized, and detailed oriented.
- Excellent interpersonal and communication skills.
- Proficiency in MS Outlook, Word, Excel and PowerPoint.

For more details and/or to apply, go here:
https://www.wellsfargojobs.com/en/jobs/r-509821/senior-administrative-assistant-and-office-management-support/